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This document contains complete setup information. Drivers and Utilities CD Documentation and drivers are already installed on your printer when shipped from Dell. Readme files may be included on your CD to provide Lift the printer scanner unit to do these things. Top cover Place an item on or remove an item from the scanner glass. Your express service code and tag number is located inside the printer, as shown. Reproduction in any manner whatsoever without the written permission of Dell Computer Corporation is strictly forbidden.

Trademarks used in this text: Connect the power cord to an electrical outlet that is near the product and easily accessible. Refer service or repairs, other than those described in the user documentation, to a professional service person.

Scanning photos Editing scanned images Using special scan features A couple of important things to note: Understanding the operator panel The operator panel buttons help you scan, copy, fax, and customize documents. The light indicates whether the printer is on, and the display features the printer status, messages, and menus.

You can press and hold some buttons to scroll through a list of options on the display. Lear ning about your printe r Press: Number of Copies Specify the number 1—99 of copies to make. Copy Quality Select a copy quality: Quick, Normal, Better, or Best. Black Make a black and white copy using the current copy settings.

Leave this on Auto Detect the default unless the size of the document output you are printing is not satisfactory. The option currently selected has an The Photo Options menu helps you to customize photos. Understanding the printer software The printer software includes the: To open Print Properties: With your document open, click File The Print dialog box appears.


In the Print dialog box, click Properties, Preferences, Options, or Setup depending on your program or operating system. The Print Properties screen appears. Using the Dell Photo Editor The Dell Photo Editor lets you adjust photo attributes brightness, contrast, and orientation of scanned images. There are two ways to open the Dell Photo Editor: Some links will not work while a job is in progress. To choose the paper size: The paper type sensor is on unless you turn it off.


If you want to turn it off for the current print job: To permanently turn it off: To temporarily override the paper type sensor for a particular print job, specify a paper type in the GUI graphical Loading paper To load other paper types, follow the guidelines on page To load most types of paper: Do not force paper into the printer.

Using your printer Place the paper against the right side of the paper support with the print side facing you and the top of the paper feeding into the paper support. You can load up to: Before you begin copying, scanning, printing, or sending faxes, refer to the information below about how much paper the printer exit tray can hold.

The printer paper exit tray can hold: Placing your document on the scanner glass Open the top cover. Place the item you want to copy face down on the scanner glass.

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Close the scanner lid to avoid dark edges. Make sure the upper left corner of the Click the Shared as check box, and then type a name in the Shared Name text box. Click Additional Drivers and select the operating systems of all network clients printing to this computer. To check that the printer was successfully shared. For example, in Windowsa hand is shown underneath the printer icon.

Find the host name of the server and look for the shared name you assigned the printer. For help, see page 7. From the Creative Tasks section, click Repeat an image several times on one page. Open the top cover.

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Place your document or item on the scanner glass. For help, see page From the Creative Tasks section, click Print an image as a multi-page poster.

From the Projects drop down dialog box, select Banners. Click View and follow the instructions to print your banner. Using the operator panel Open the top cover. Place the item you want to print face down on the scanner glass.

Make sure the upper left corner of the front of the item aligns with the arrow at the bottom right of the scanner. Place your photo on the scanner glass. Adjust the dotted lines to fit around the portion of the image you want to print. The printer begins copying using the selected copy settings. Using the printer software Make sure your computer and your printer are on. From the Copy… section, select Color Document.


From the Creative Tasks section, click E-mail an image to a friend. Using your printer Open the top cover. Place the item you want to edit face down on the scanner glass. Editing scanned images With most graphics programs, you can customize your image. Edit the image using the tools available in your program. You may be able to: Faxing In order to send and receive faxes with your printer: The All Programs window closes.

An installation window appears. Click Cancel, click the Start button, and then click My Computer. BVRP fax software launches.

Follow the instructions on your computer screen to send your fax. Click the Start button. Click See More Scan Settings. Click Yes until all pages you want to fax are scanned. Click to select Print it on and use the drop-down menu to the right of this field to select Dell AIO Printer A if you want to print all received faxes.

To create an archive copy of each fax, click to select Store a copy in a folder and use the Browse button to select the desired archive location. Click Display Advanced Scan Settings. Click to select Scan multiple items before output, and click OK.

Select Fax from the Send scanned image to drop-down menu. Place the document you want to fax face down under the lid of the printer. Fax troubleshooting If you are having trouble sending or receiving a fax, ensure that: Ordering supplies To order printer supplies or to locate a dealer near you, contact the Dell Web site at www.

Dell A940 All In One Personal Printer User Manual

Black cartridge 7Y Color cartridge 7Y Lift the printer scanner unit until the scanner support keeps it open. The ink cartridge carrier moves and stops at the loading position unless the All-In-One is busy. Do NOT touch the gold contact area on the cartridges.

Insert the new cartridges, and then snap the lids closed. Lift the printer scanner manhal and push the scanner support back while lowering the printer scanner unit until it is closed. Aligning the ink cartridges There are two instances when you will align your ink cartridges: After installing cartridges After you install new ink cartridges, a message displays on the operator panel. Make sure plain paper is loaded in the paper support.